Automated Voice Menus Can Save Your Business Time & Money

What exactly comes to mind when you hear “Automated Voice Menus”, even more what is this foreign language that you have just been asked about? Does it talk to you when you are bored, when you may need a listening ear or even to listen in while you practice an important speech? Of course not, but it can help to save you time and money when you break down exactly what its role is with you – company side or client side.

Automated Voice Menus have been around for years now and if you are not too sure exactly what we are talking about, call up the first large company you can think of. That little voice inside the phone that picks up to help you navigate through the system, that’s your AVM working hard to take care of you the client, to make sure your needs for that company are met and handled with ease, quick & simple.

Not all automate voice menus are built the same, and it’s true! You want to make sure the AVM that you are using for your company does exactly what it should; it needs to be able to recognize many voice types (even with accents) in a clear and precise manner in order to route the call to the proper department. There are many people who hate AVM systems for this reason alone, however doing it right the first time prevents you from having to back pedal later to fix a useless IVR.

Think of the time and money that you spend for your company or charity; whichever the case may be. How many man hours, the building rental fees (or mortgage) take up another chunk of funds, the electric bills, the furniture, and everything else you could add in cut into your bottom line? How much money are you spending on an entire staff to take care of the needs that an AVM can drastically cut?

What would you do if you were able to save those funds, put them to better use and still have the top shelf service that everyone expects from every company out there right now? Would it be worth it? Of course it would, but how can you start a slow trickle of change and focus it onto the larger picture over time? An automated voice menu allows just that, an auto attendant that lets you do the same job for more savings to better fund other areas of your business.

The options are almost endless. If you have high or low call volumes, need support help 24/7 or just part time, an AVM is a great asset to have. As a menu system that allows for the routing of calls to specific departments of your company to others which allow for line coming in which can be routed to another extension for support representative, something general like taking a voice mail or even a greeting after hours that can help to provide information for your company.